Privacy Policy

British Viola Society Privacy Policy

This privacy policy is for the British Viola Society (BVS) and the Society’s website . It sets out how the BVS uses and protects any information that you supply, and is in compliance with all UK national laws and requirements for user privacy.

Collected Information

When you join the British Viola Society (BVS) as a member, the BVS collects the following personal information from you: your name, email address and post code. We do not require you to supply us with your phone number or mailing address but you can do so if you wish.

The BVS is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website then you can be assured that it will only be used in accordance with this privacy statement.

The BVS may change this policy from time to time by updating this page. You should check this page periodically to ensure that you are happy with any changes. This policy is effective from 22nd May 2018.

Use of Member Information

The BVS uses member information for the purposes of :

  • creating and maintaining individual member accounts;
  • collecting important information pertaining to your membership in the BVS;
  • emailing the monthly BVS Newsletter;
  • sending you reminders about your BVS membership;
  • contacting you in case of a problem with your subscription account;
  • statistical analysis and the administration of the BVS systems;
  • Membership surveys.

If you no longer wish to receive the BVS Newsletter, you may opt-out by following the unsubscribe link included in each email, or by contacting the BVS Secretary.

Access to Member Information

The accuracy of your information is very important to us. You may choose to restrict the collection or use of your personal information by ticking the ‘opt out’ button when you join the Society, or in writing to us at any subsequent time in your membership

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

You may request details of the personal information which we hold about you. To receive a copy of the information held on you please write to The President,  British Viola Society, Royal Birmingham Conservatoire, Birmingham City University, 200 Jennens Road, Birmingham, B4 7XR.

If you believe that any information we are holding on you is incorrect or incomplete, please write to us at the above address or via the ‘Contact Us’ form at as soon as possible. We will correct any information found to be incorrect within one month.

16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.


We are committed to ensuring that your information is secure.  We have secured the Society’s website using the SSL protocol, denoted by a padlock icon which appears in your address bar when you visit a secure website This is a data transfer security standard that encrypts data and authenticates the server and the integrity of the message. This helps to prevent malicious websites that are trying to obtain your personal information.

To prevent unauthorized access or disclosure your personal information is kept private and stored securely until such a time that it is no longer required or has no use, as detailed in the GDPR 2018.

Controlling your personal information

We have appointed a Data Protection Officer to monitor our compliance with the GDPR 2018 and who can also inform you about how your data is being used, your rights to have your personal data erased, and to explain the measures we have put in place to protect your personal information.

All enquiries to the DPO should be directed to Tim Walton , DPO to the British Viola Society, c/o Royal Birmingham Conservatoire, Birmingham City University, 200 Jennens Road, Birmingham, B4 7XR

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we may not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Use of Cookies

The website uses cookies to better the users experience while visiting the website. Cookies are small files saved to the users computer’s hard drive that track, save and store information about the users interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.

Transferring your information outside of Europe

As part of the services offered to you through our website, we aim to ensure that the information which you provide to us is processed within Europe. However we are aware that there may be instances where this may not be the case.  For example our servers may from time to time be located in a country outside of the EU, where the country may not have similar data protection laws to the UK. By submitting your personal data, you are agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

Review of this Policy

We keep this Policy under regular review. This Policy was last updated on 22nd May 2018.

British Viola Society, c/o Royal Birmingham Conservatoire, Birmingham City University, 200 Jennens Road, Birmingham, B4 7XR